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Data Entry Guidance

The page provides you with basic information about entering your activities in the Watermark Faculty Success system. 

2. Main Menu

  • After logging into the system, the menu items across the top of the screen (Activities, CV Imports, Manage Data, Reports, etc.) are the key areas needed to use the system. The Activities tab contains the various categories which entries are filled. 
  • Data is imported from the NMSU's Banner and Streamlyne systems for some screens. Credit courses are imported once a semester to the Scheduled Teaching screen. The Grants and Sponsored Research screen are updated from an external upload. The Permanent Data and Yearly Data screens are updated once a year in the fall. The major section headings on the Promotion and Tenure screen are defined by the NMSU ARP. File attachments may be uploaded on some screens. The stored files can be accessed online while using the system and through links on reports ran through the Watermark Faculty Success system. 

3. Screens

Faculty can enter any information that can be contained in the system. Note that while the system provides many fields to accommodate various activity aspects, faculty only need to complete fields that adequately document their activities. The following table is a suggested guide as to where many activities can be classified in Watermark Faculty Success system. 

Faculty Function Watermark Faculty Success Screen
Compensated administrative assignment (e.g. department head, director, dean, etc.) Administrative Assignments
Awards and/or honors received Awards and Honors
Uncompensated administrative assignments as a college, department, program or university service contribution Other Administrative Assignments Undertaken
Professional development events for Las Cruces campus faculty Professional Development
Community College annual performance evaluation narratives Community College Narratives
Community College professional development as applied scholarship Community College Professional Development
Grant, contracts, sponsored research (under review, funded, non-funded status)  Contracts, Grants Sponsored Research — ARGIS
Sponsorships, solicitations, donations and non competitively awarded projects (e.g. IRG, Hatch projects, McIntire-stennis, etc) Sponsorships, Other Funding — Non-ARGIS
Research in planning, on-going or writing results phase Research Currently in Progress
Credit hours entered contribute to teaching total hours on the Performance Evaluation Directed Student Learning
Credit courses imported once a semester from banner; may attach syllabus and indicate overload, new course prep and/or new format. Provide forms of evidence to demonstrate your teaching effectiveness Scheduled Teaching/Evaluation of Teaching
Artistic and professional creative activities Artistic and Professional Performances and Exhibits
Presentations Presentations
Publications Books, Journals and Other Contributions
Internal committee work done on behalf of your department or college  Department or College 
Advising student groups, mentoring faculty, program coordinator, academic program review, etc.  University
Editorships; officer in professional organizations Professional
Community boards; community engagement activities Community
Consulting (e.g. academic, government, NGO, management, statistical, expert witness, agricultural related, etc.) Consulting
Audio/video; documentary; podcasts Media Contributions
Cooperative extension actives Cooperative Extension Service scholarship (ACES specific)
(Extension) Building relationships within the community by extending University resources; (Outreach) Responding to identified community needs with informal education programs; sharing intellectual expertise Outreach, Extension and Volunteerism
Areas of expertise, specialties, languages, & countries Expertise
Outstanding leadership initiatives that contribute significant outreach for a program, group, or research effort Significant Leadership Activity (entries on this screen may be repeated from other sections; see the Promotion and Tenure Policy screen reference where leadership is one of the criteria in evaluation for promotion)
Licensures and certifications specific to your position, e.g., nursing license, law license, teaching certificate, engineering license, CPA, LMSW, IACUC, etc. Licensures and Certifications