Faculty members have access to their own accounts, as do their immediate department heads, deans, and the Office of the Provost. Additionally, department administrative assistants may have administrative data-entry access and can enter Allocation of Effort summary percentages on the Workload Information screen.

In many colleges, accounts for faculty and staff, as needed, are created shortly after the first day of employment. Contact your college liaison with questions about access.

To learn more about Watermark Faculty Success:

• Review the following resources:
  • Data Entry
  • How Do I...
  • Capturing Community Engagement
• Review the Faculty/Staff Getting Started Guide
• Contact your college liaison about your college's use of the system and Allocation of Effort.

Your college liaison is available to answer questions. The liaisons' ongoing role is to mentor existing and new faculty in the use of the system and help integrate the system into each college as an administrative data source.

The navigation in the new view is different, but your underlying data and reporting workflow remain the same. For additional information, see Watermark's Understanding the Differences Between the Current and New Faculty Experience article. The original view will no longer be available after November 2, 2026.

Watermark Faculty Success New View Quick Reference & Summary of Changes

The following screens may have data imported or entered into Watermark Faculty Success:

• Permanent Data — Includes starting rank, dates of rank advancement, and tenure status at the start of the academic year. For updates, contact your college liaison.
• Yearly Data — Includes academic year, primary college and department, discipline, position title, and FTE. For updates, contact your college liaison.
• Scheduled Teaching — Includes credit courses and is imported once a semester. For updates, contact your college liaison.
• Contracts, Grants and Sponsored Research — Imported from Streamlyne. Log in to Streamlyne to review your research information. For additional information, visit the Streamlyne support page. For updates, email the Streamlyne administration group at streamlyne@nmsu.edu. 
• Allocation of Effort — Faculty can edit summary percentages on the Workload Information screen. Before February 24, 2017, data on this screen was entered by departments or colleges. For questions, contact your college liaison.

Relevant activities should be entered throughout the year in preparation for the annual Performance Evaluation report requested by the Office of the Provost. Updating your information each semester is recommended.

The most common use of the system is for faculty members to generate annual Performance Evaluation and Vita reports. Reports can be downloaded as a Word document, Adobe PDF, or HTML file.

Word documents are editable, and sections may be copied for other faculty uses. Changes made to a downloaded document will not be reflected in Watermark Faculty Success.

Watermark Faculty Success is an evolving system that may be used for other tasks and reporting in the future.

Any course that was not pulled from Banner for import into Watermark Faculty Success can be entered by the faculty member in the Directed Student Learning screen. It will then be totaled on the Performance Evaluation report and contribute to the grand total of credit hours for the section.

The Promotion and Tenure policies in ARP Chapter 9 outline the following criteria and forms of scholarship:

• Criteria: Teaching and Advising; Scholarship and Creative Activities; Extension; Outreach; Leadership.
• Boyer scholarships: Discovery; Teaching; Integration; Engagement.

The following Watermark Faculty Success screens contain checkboxes that allow faculty to indicate the criteria and forms of scholarship associated with each contribution:

• Artistic and Professional Performances and Exhibits
• Books, Journals and Other Text-Based Contributions
• Contracts, Grants and Sponsored Research — Streamlyne Import
• Intellectual Property
• Presentations
• Research Currently in Progress
• Media Contributions

If you collaborated with other NMSU faculty members on a text-based contribution, the first author to enter the citation creates the entry for all collaborating authors. This saves time and effort for the other authors.

In Watermark Faculty Success, the person who entered the information is considered the owner of the record.

Authors appear in their own dynamic sub-answer boxes, where each author can select the applicable Criteria and Scholarship options. On the Books, Journals and Other Text-Based Contributions summary page, the citation record can be edited by any of the authors, and the resulting changes will display for every linked author.

Watermark calls this functionality User Reference. Other screens using User Reference include:

• Artistic and Professional Performances and Exhibits: Add performers, exhibitors, or lecturers.
• Intellectual Property: Add inventors.
• Presentations: Add presenters or authors.
• Research Currently in Progress: Add collaborators.

The Contracts, Grants and Sponsored Research — Streamlyne Import screen also uses the User Reference format. Information on that screen is imported from Streamlyne and is not editable in Watermark Faculty Success.

On the Books, Journals and Other Text-Based Contributions screen, the optional Authors et al. field addresses works with six or more authors if you choose to limit author entry.

If the Authors et al. field is selected:

• The first six authors will be used to create the citation.
• If there are fewer than six authors, all names will be displayed.
• If there are more than six authors, only the first six names will be displayed.
• The et al. citation format will display on the following custom reports:
  • Faculty Annual Performance Evaluations
  • Vita
  • Intellectual Contributions by Faculty

When the Authors et al. field is used, it is suggested that the authors entered be NMSU colleagues.

When a record is first created, the faculty member who owns the account is listed as the first author. After adding other authors, use the up and down arrows located on the Author header row to adjust their placement. Detailed directions for adding authors and changing author position are available on the How Do I... page.

Enter professional licenses and certifications on the Licensures and Certifications screen. This screen is intended for professional licensures and certifications specific to your position at New Mexico State University, such as:

• Nursing licenses
• Teaching certificates
• Engineering licenses
• Law licenses
• CPA credentials
• LMHP or LMSW credentials
• Public Pesticide Applicator licenses
• Certified Professional Agronomist credentials

Please note: Certificates earned while attending professional development events can be entered when recording the event on either the Professional Development screen or the Community College Professional Development screen.

When entering activities, it is important to complete the date fields because reports use a specified date range.

Note: For activities that took place on only one day, leave the start date blank and specify the end date. For activities that have started but are not yet complete, specify the start date and leave the end date blank.

Specific date rules

Question: If an entry has a start date but no end date, will the item be included in a report with a specified date range?

Answer: Yes. The entry is treated as an ongoing activity.

• Open end, starts before the report range: If a record has a start date of January 1, 2016, but no end date, it will be included in a report covering January 1, 2017, through December 31, 2017. The record is considered ongoing even though its start date does not fall within the report range.
• Open end, starts during the report range: If a record has a start date of January 31, 2017, and the report covers January 1, 2017, through December 31, 2017, the record will appear in the report.
• No start date, has an end date: If a record has an end date of January 31, 2017, it will be included only when January 31, 2017, falls within the report range.
• Undated records: A record with no completed date fields will appear in reports regardless of the report date range.

Watermark Faculty Success can store files securely with the rest of the system's information. Files can be accessed while using the system and through report links when the user is signed in.

Attachments can be uploaded wherever a Choose File button appears, including the following screens:

• General Information
  • Personal and Contact Information
  • Administrative — Yearly Data
  • Administrative Assignments
  • Workload Information
• Teaching and Related Activities
  • Scheduled Teaching
  • Evaluation of Teaching
• Scholarship and Creative Activities
  • Artistic and Professional Performances and Exhibits
  • Books, Journals and Other Text-Based Contributions
  • Presentations
• Community Engagement, Extension, and Outreach

Questions regarding Watermark Faculty Success and your college's use of the system can be directed to your college liaison.