Resources for College Liaisons

Updated September 21, 2021

The following instructions are for individuals who have administrative access to Watermark Faculty Success. If you have questions regarding your account, please contact you College Liaison.

Learn how to:

Add a New User Disable a User Update User's Role

Adding a New User

1. Select the "Tools" dropdown menu located in the top navigation of your screen. Select "Users and Security".

2. Select "Add a New User"

The "Users and Security" page displays all users — active and not active — in the Watermark Faculty Success system. The "Add a New User" button is located in the top left corner of the page; underneath the page title.

Screenshot of Watermark Faculty Success Users adn Security page, highlighting the "Add a new user" button.

3. Type in information for the new user

Required fields include:

Last Name
First Name
Email
Username (this will auto populate after entering the the email)
Check the "yes" box under "For the Activities Database - University screens, do we need to keep track of this user's teaching, research and service activities?"
Select the new user's Primary College
Select the new user's Primary Department if applicable.

Screenshot of Watermark Faculty Success Create User page that highlights the areas that need to be completed to add a new user.

4. Select the appropriate security level

If adding a new faculty member, check "Faculty".
If adding a new Admin Entry Personnel, check "College Data Entry". Select the appropriate college(s).
If adding a new department head, select "Department" and select their appropriate department(s).

Screenshot of Watermark Faculty Success page to add a new user that highlights the security role options.

**5. Select "Save" at the bottom of the page to complete adding the new user.**

Disabling a User

1. Sleet the "Tools" dropdown menu located in the top navigation of your screen. Select "Users and Security".

2. Search for the user that will be disabled by name, email or username.

**3. Select the "Edit" pencil located in the 5th column after email.**

**4. At the top of the "Edit User" screen is the option to "Disable User" or "Delete User". DO NOT select the "Delete User" button.**

By disabling a users account, the data will be retained allowing for accurate historical reports to be prepared. However, the user will no longer have access to log into the system.

Screenshot of Watermark Faculty Success edit user screen.

Updating a User's Role

1. Sleet the "Tools" dropdown menu located in the top navigation of your screen. Select "Users and Security".

2. Search for the user whose role you will be updating by name, email or username.

Screenshot of Watermark Faculty Success Users and Security page.

**3. Select the "Edit" pencil located in the 5th column after email.**

4. Choose the new security role.

If you are updating the role for a Department Head, keep the "Faculty" box checked. Check the "Department" box and then select the appropriate department(s).

Screenshot of Watermark Faculty Success Security Role options.